Developing an Action Plan or Policy
Organisations can rarely if ever solve their health and safety problems by simply introducing 'one off' measures following accidents. This reactive approach fails to investigate why accidents were not prevented in the first place and does not address underlying weaknesses which, if not remedied, will sooner or later give rise to further accidents.
Adopting a proactive approach to controlling occupational road risk will only be possible if organisations have robust health and safety management systems in place based on acknowledged good practice as contained, for example, in HSE's guidance,
- "Driving at Work" (INDG 382)
- "Plan, Do, Check, Act: An Introduction to Managing Health and Safety" (INDG 275)
- "Five steps to risk assessment" (INDG 163)
- "Leading Health and Safety at Work - Actions for Directors, board members, business owners and organisations of all sizes" (INDG 417)
Put simply, organisations need to:
- Plan: Produce a policy or plan for managing occupational road risk, describing the procedures, people and resources that will be used, the risks which have been identified and control measures that will be implemented. This should cover the journeys, drivers and vehicles that are used by the organisation, and clearly set out everyone's roles and responsibilities for work-related road safety. The policy or plan should be clear communicated to drivers, riders and managers.
- Do: Implement the policy or plan, prioritising and control risks, consulting staff and providing the necessary resources, information, advice and training. Use or set up adequate systems to manage work-related road safety, and record that it is being implemented (for example, driving licence checks, vehicles inspections, drivers hours, driver training, etc. Involve staff or their representatives in decisions, and provide training and instruction where necessary.
- Check: Monitor performance to ensure your work-related road safety policy is being implemented and is effective. Encourage staff to report all work-related road incidents or near misses, and to pro-actively raise any concerns they have. Ensure accidents are investigated, immediate and root causes, and that les-sons learned and shared throughout the organisation.
- Act: Review the organisation's performance against targets, auditing health and safety management processes and feeding back information and experience to further develop policies and improve performance.